Best Practices for a Successful Military PPM Move

For active-duty military personnel, frequent relocations are a part of life. Whether it’s a permanent change of station (PCS), temporary duty, or separation orders, these transitions can be both logistically and emotionally demanding. That’s why having access to reliable deployment and reassignment moving solutions is critical to ensuring a successful move, especially when managing a Personally Procured Move (PPM).

A PPM, formerly known as a DITY (Do-It-Yourself) move, allows service members to take control of their relocation process, providing more flexibility and potential financial benefits. But with that control comes added responsibility. To help military families navigate this process confidently, we’ve outlined key best practices to follow for a successful PPM.

Understand What a PPM Entails

In a PPM, service members are reimbursed by the government for handling their own relocation instead of using a military-contracted moving company. This gives families the option to hire their own professional movers, rent a moving truck, or use portable storage containers. The reimbursement amount is based on the estimated cost of what it would have taken the government to move your belongings.

Before beginning a PPM, it’s essential to get prior approval from your Transportation Office (TO). Failure to do so could mean losing your eligibility for reimbursement.

Start Planning Early

One of the biggest mistakes in any move especially a PPM is waiting until the last minute. As soon as you receive your orders, begin planning. Create a moving checklist with important dates, such as when to schedule moving services, vehicle shipment, housing inspections, and utility transfers.

It’s also important to budget. While PPMs may allow for financial gain, upfront costs can be significant. Understanding what expenses are reimbursable such as truck rental, packing materials, and weight tickets helps ensure you don’t overspend.

Keep Detailed Records

Documentation is the cornerstone of a successful PPM. To receive full reimbursement, you’ll need to provide accurate weight tickets (empty and full), receipts for all eligible expenses, and a completed DD Form 2278.

Weight tickets must be certified and include the vehicle’s make and model, license plate, and the date the weight was recorded. These are essential for calculating the reimbursement amount. It’s also wise to maintain copies of rental agreements, fuel receipts, and any services related to the move.

Use Professional Movers if Needed

Many service members choose to hire professional movers during a PPM for convenience and efficiency. This is perfectly acceptable and reimbursable as long as the proper documentation is submitted. When selecting a moving company, ensure they are experienced with military relocations and are familiar with the specific documentation required for reimbursement.

Working with movers who understand military expectations can ease stress and reduce the risk of delays or issues. Some companies even offer guaranteed delivery timelines to align with reporting deadlines.

Consider Storage Needs

If your new housing isn’t immediately available or if you’re downsizing temporarily, storage becomes a critical part of your PPM plan. The government may reimburse certain storage costs, especially if it is deemed necessary and approved beforehand. Make sure you clarify the maximum duration and storage type covered under your specific circumstances.

Coordinate Vehicle Transport

If your move spans across states or even countries, transporting your personally owned vehicle (POV) may also become necessary. While not typically covered under a PPM, there are exceptions, especially for overseas assignments. Always check with your local transportation office for guidance and potential entitlements.

For vehicle shipping tips and maritime logistics support, the U.S. Maritime Administration (MARAD) is a valuable resource offering insight into domestic and international transport operations.

Protect Your Belongings

When you’re managing your own move, protecting your belongings becomes your responsibility. Invest in high-quality packing materials and consider additional insurance coverage for your goods. While basic liability coverage is often included in rental truck agreements or through personal insurance, it may not be enough to cover high-value items.

Label all boxes clearly, and create an inventory list. This not only helps with organization but can also be critical in the event of a claim for damaged or missing items.

Check In and File for Reimbursement Promptly

Once you arrive at your new duty station, check in and begin the reimbursement process as soon as possible. Submit all required documents to the Transportation Office within the timeline specified usually within 45 days of the move. Delays can lead to denied claims or reduced reimbursement.

Final Thoughts

A PPM move offers flexibility and the chance to earn financial incentives for military families willing to take on the challenge. With proper planning, documentation, and the support of knowledgeable moving professionals, you can turn a complex move into a manageable and even rewarding experience.